Privacy Statement.

Privacy Statement PrivacyAgent B.V.

Last edited: April 2026

 

Welcome to  www.grcperfect.com , a website offered to you by PrivacyAgent B.V. (“PrivacyPerfect”, “GRCPerfect”, “Us”, or “We”). 

Why this privacy statement?.

This privacy statement explains how personal data is collected, used and processed through our Website. It also describes how we handle and protect personal data and outlines your rights, in accordance with applicable European data protection laws.

Who are we?.

At GRCPerfect, our mission is to support organisations in managing governance, risk and compliance through a combination of technology and expertise. Central to this mission is our commitment to comply with applicable data protection laws, including the General Data Protection Regulation (GDPR). We value your data and are committed to being transparent about the data we collect from you and how we use and protect it.

 

PrivacyAgent B.V.

Stationsplein 45, 3rd floor, Unit C.3.050

3013 AK Rotterdam

The Netherlands +31 10 310 07 40 info@privacyperfect.com

 

If you have any questions regarding this privacy statement, please direct them to our email address legal@privacyperfect.com or call us at +31103100740.

Which information do we collect and why?.

In general, you can use our Website without registering or creating an account. However, we do process certain personal data to ensure the proper functioning of the Website and to provide our website services.

 

Below, we describe which personal data we process and for what purposes:

 

Website Service Personal Data Purpose/Use
Contact form 
  • Email address 
  • First name (optional)
  • Last name (optional)
  • Phone number (optional)
  • Organisation name (optional)
  • Country (optional)
  • Information on whether your organisation is an existing customer (optional)
 We process this personal data to respond to your enquiry, communicate with you regarding your request, handle and follow up on your contact request, and assess whether your organisation is an existing customer.
Demo request 
  • Email address 
  • First name (optional)
  • Last name (optional)
  • Phone number (optional)
  • Organisation name (optional)
  • Country (optional)
  • Information on whether your organisation is an existing customer (optional)
 We process this personal data to contact you in order to schedule and provide the requested demo, and to communicate with you regarding your request.
Webinar registration
  • First name
  • Last name
  • Email address
  • Organisation name 
 We process your personal data to organise and provide you with the webinar you have registered for, including communicating with you about the webinar and enabling your participation.
Newsletter
  • Email address 
  • First name (optional)
  • Last name (optional)
  • Organisation name (optional)
 We process your personal data to send you our newsletter. Your email address is required to deliver the newsletter. You can unsubscribe at any time using the link included in our emails.
Live chat
  • Last name
  • Email address
 We process your personal data to communicate with you and provide support through our chat widget on the Website. Your email address is required to respond to your request, while providing your last name is optional. 
Downloading whitepapers
  • First name
  • Last name
  • Organisation name
  • Email address
 We process your personal data to send you the resource you requested via email, to address you appropriately in our communication, and to maintain a record of requests in order to prevent misuse and protect our business interests.
Forever free registration 
  • First name 
  • Last Name
  • Company email address 
  • Phone number
  • Company name 
  • Company website (optional)
  • Chosen URL 
  • Country 
  • Preferred language 
 We process your personal data to assess whether your organisation qualifies for a Forever Free account. If your application is approved, we use your personal data to create your account.
Job application
  • First name
  • Last name
  • Phone number
  • Email address
  • CV
  • Motivation letter
 We process your personal data to handle and assess your application for a vacancy and to manage the recruitment and selection process. This includes communicating with you about your application and determining your suitability for the position.
Website Analytics
  • IP address
  • Browser type
  • Device information
  • Usage data
 We process this personal data to analyse how our Website is used and to improve its performance. We use cookies and similar technologies for this purpose. For more information, please see our Cookie Policy.

What is our legal basis for processing your personal data?.

Processing Activities Legal Basis
Contact form  We process personal data based on our legitimate interest to respond to enquiries, communicate with individuals who contact us, manage and follow up on contact requests, and assess whether an organisation is an existing customer.
Demo request We process personal data to take steps at your request prior to entering into a contract (pre-contractual measures), including organising and providing the demo. 

In addition, we process this personal data based on our legitimate interest to communicate with you and follow up on your request.

Webinar registration  We process this personal data based on our legitimate interest to organise and provide webinars, communicate with participants, and manage registrations.
Newsletter We process your personal data based on your consent to send you our newsletter, which you provide by subscribing through our Website.
Live chat We process personal data based on our legitimate interest to communicate with you and provide support through our chat widget.
Downloading whitepapers  We process this personal data based on our legitimate interest to provide you with the resource you have requested, to communicate with you in relation to this request, and to manage and keep a record of requests for our resources.
Forever free registration  We process this personal data based on our legitimate interest to assess applications for a Forever Free account and, where applicable, to create and provide access to such an account, while ensuring proper use of this offering.
Job application We process this personal data based on our legitimate interest to manage and carry out the recruitment and selection process, including assessing your suitability for a position and communicating with you about your application.
Website Analytics We process your personal data based on your consent to analyse how our Website is used and to improve its performance, which you provide through your cookie preferences.

Categories of recipients with whom we share personal data.

We may share personal data with service providers that support our business operations, depending on how you use our Website, such as providers of CRM systems, email and communication tools, hosting services, and webinar platforms.

Do we transfer personal data outside the EEA?.

We process and store personal data within the European Economic Area (EEA) and use service providers that offer data localisation within the EEA. In some cases, personal data may still be accessed or processed outside the EEA, for example by service providers with a presence outside the EEA. Where this is the case, we ensure that appropriate safeguards are in place, such as the use of Standard Contractual Clauses approved by the European Commission or reliance on an adequacy decision.

How long do we store your personal data?.

We do not retain your personal data for longer than necessary for the purposes for which it was collected. Once your personal data is no longer required for these purposes, we will delete it. In some cases, we may retain personal data for a longer period where required or permitted by applicable law.

How can you exercise your data subject rights?.

You have a number of rights regarding your personal data, including the right to access, correct or delete your personal data, and to restrict the processing of your personal data.

 

Where we process your personal data based on your consent, you can withdraw your consent at any time. Where we rely on our legitimate interest, you have the right to object to the processing of your personal data.

 

Please note that in some cases, we may not be able to fully comply with your request, for example, where we are required to retain certain personal data to comply with legal obligations or where we need to retain the personal data for other purposes for which it was collected.

 

If you wish to exercise your rights, you can contact us at legal@privacyperfect.com.

 

We will handle your request as soon as possible, and no later than within four weeks.

 

If you believe that we are processing your personal data unlawfully, you also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Is your personal data secure?.

We take appropriate technical and organisational measures to protect your personal data against loss, misuse and unauthorised access.

 

Access to personal data is limited to authorised personnel who require access to perform their duties.

 

We also ensure that our service providers implement appropriate security measures to protect personal data.

 

PrivacyPerfect is ISO 27001-certified, reflecting our commitment to maintaining a high level of information security.

Changes to this privacy statement.

We may update this privacy statement from time to time. The most recent version will always be available on this page. We recommend that you review this privacy statement regularly.